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RECORD KEEPING TIPS

Posted by admin in Tips And Techniques on January 13, 2010 | no responses

GRADES: K-12

In addition to teaching, Special Education teachers have to keep records on everything. This can be very time consuming. Below, are ways I have tried to make this overload of paperwork more manageable.

 
1. IEP’s – I keep copies of all my student’s IEP’s in a binder. I keep the binder at my desk so whenever I work with a student one-on-one, I can quickly find the IEP and focus on the skills that are specified. Then, I can record the information directly on the IEP.
 
2. Student Papers

– I give each student a folder that is to stay in the classroom. Visually impaired students have yellow folders and my Autistic student has the only purple folder. Therefore, they can easily find it and retrieve papers.

 
3. Turning in Work

– We have all heard “But I turned it in. I put it on your desk.” To stop this problem, I made a Turn In Box. It is labeled by grade. Students put all completed work in that box. They know not to put it on my desk. It has worked great!

 
4. Returning Papers – I use the Turn In Box described above. One side of the box is labeled “Return” and is labeled by grade. Volunteers hand out any papers they find in the box. I never have to hand back papers or clutter up my desk with them.
 
5. Behavior Logs – I have several students who are labeled as Behavior Disordered. I created forms to record their behavior. Then once I quickly write down the behavior, I can easily file it in their student folder (that I keep in a desk drawer w/ work examples, notes from home, etc.) Then, when the principal needs documentation of behaviors, I have neat, organized forms that I can quickly retrieve and copy.
 

6. Inclusion Support – My students have Related Arts classes (music, art, computers, physical education, etc.) in a regular education setting. Therefore, to help them succeed, I must track their progress and help them with any assignments they are having trouble completing. To do this, I made a form. On the form, I have a column for: Student Name, Passing?, Make Up Work. The teacher can easily complete the form, put it in my mailbox. I have the information on how to help them and written proof that the student is receiving help.



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